Part II - Sensor Placement Webinar Questions - Answered!

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Paul Daniel
Sr. Regulatory Compliance Expert
May 12th 2015
Industrial Measurements
Life Science
Science & Sensing Technologies

Thank you to everyone who attended our training seminars in Woburn, MA last week.

Here's some feedback from an attendee:
This is the second Vaisala seminar I've attended and once again I was impressed with the content and professionalism. The team here at our calibration lab continues to recommend Vaisala to our customers. I look forward to more seminars in the future!
Best Regards,
Tom Masterson
Account Manager
Essco Calibration Laboratory

Thank you for being so interactive and engaged! If you missed Part I - read it here.

 

 

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This week we continue to share the Q&A from our webinar "Modern Rules for an Old Practice: Sensor Placement for GMP Temperature Mapping"

How far from edges would you put the probes? Will the probes be in air, glycol or aluminum blocks?

I put my probes at the end of the space I intend to use with my process. If you

intend to use it, you should include it in your mapping. For a refrigerator or incubator that depends on moving air to control temperature, you should leave at least 10% of each lateral dimension empty and free of product.

For a 1 meter wide refrigerator, this would mean to keep all products at least 10 cm from the walls. This is also where you would place the mapping sensors. I also recommend placing your mapping sensors in air only, not glycol or aluminum blocks. Air presents the worst case challenge. Don't worry about buffering the probes until you have data that says you might need to do this.☺

How important is providing a setpoint and mapping to a uniformity around that setpoint? What if there is no set point or the end user requires a range of set points?

The use of a setpoint implies that the space is being controlled for a given process, and therefore mapping is necessary to demonstrate that the space is actually performing as expected by setting the setpoint.

So in some cases, if an environment does not have a setpoint, then it has no control parameters and may not need to be mapped. One way to think about temperature uniformity is uniformity around a setpoint, such as 5 +/-3C. It is just as valid to think that you are showing temperature uniformity to 2 to 8C. It is the same at the end of the day regardless of the setpoint. If there is a range of set points, my preliminary answer is to map once at each setpoint you intend to use.☺

How do we determine the right number of data collection points in a warehouse storage system?

The webinar addresses this, but in the meantime – the long answer is to map it and see what it looks like in terms of temperature distribution. The quick answer – put sensors in "stacks of three": one near the floor, one as high as you store stuff, and one in between at a medium height. Place these stacks of three throughout your warehouse, but never more than 20m apart. Then Map.☺

Can you provide recommendations for performing mapping studies in a big warehouse with limited numbers of data loggers? How to cover each and every place? What are the relevant methods to adopt?

My best advice is not to map in sections. In my experience that this creates more problems than it solves. Rent the equipment you need to map it all at once. If you must map in sections the only "recommended" way to do it is make sure your sections correspond to the control zones of your HVAC system.

Doing it in sections is better than not mapping at all, but an auditor's response will be to tell you to repeat it as a single unit.☺

Is there a standard equation to calculate how many Thermocouples/data loggers to use in a chamber based on cubic feet?

Yes, almost. However, always remember that every space is different, every process is different, and every item being stored is different. So a distribution that works for one process may be inappropriate for another process. But you can use this as a rule of thumb: Minimum 9 sensors for 2 cubic meters or less, 15 sensors for spaces between 2 and 20 cubic meters.

Be prepared to add more sensors to deal with other variables such as shelves, vents, etc. For spaces larger than 20 cubic meters, you really need to analyze your space, but the number of sensors will increase slowly relative to the volume of the space.☺

Please address whether to place the temperature probe in a media or not. The thought is that placing the probe in a media better represents product temperatures and helps to buffer erroneous excursions that would have no impact on the temperature of the p

That is the thought. However, placing a probe in a buffer hides data. It is better to monitor air temperature to prove your equipment can do the job, and then there are fewer questions.

Until you do a study in air you won't have the data to show that buffering is required. Furthermore, you will also have to evaluate that the poor performance of air temperatures in your environment is not the result of design or maintenance issues.☺

The EMA is asking us to locate a "worst case" location for our probes. Is that a regulatory requirement and how do we guarantee the "worst case" position doesn't move over time?

Knowing what is going on in your storage process is a regulatory requirement for every region. Some regions will specify that they want to know what is going on in the worst case locations (hot spot/cold spot). I would treat it as a regulatory requirement if the EMA has already asked you to do this.

This can be interpreted as saying to put a sensor in this location, or it can be interpreted as saying make sure you know what is going on in this "worst-case" location by monitoring somewhere else. The way you guarantee that the worst-case location doesn't move is by practicing good change control and remapping regularly.☺

What about temperature mapping in automated freezers (where the carousel or gantries move)?

What about temperature mapping in automated freezers (where the carousel or gantries move)?
The moving parts obviously add a level of complexity. I would look at wireless or battery-powered loggers to allow the parts to move, and I would develop a regular schedule of movement of your carousels that mimics a production situation so you can evaluate the impact of the moving parts. Sounds like fun!☺

What is the standard for temp /humidity mapping sensor distribution?There seems to be too many size / shape / shelf configurations to be able to come up with one standard. What if there are two shelves, three shelves, or four shelves? What if there are in

This is a big question. But basically, the standard is not in the distribution itself, but in the density of the distribution. You must, of course, change your distribution based on the shape and factors of the space being mapped. If there are shelves they must be considered. However, what kind of shelves matter as well. If the shelves are wire, then I would ignore them.
If the shelves are solid, I would make sure that they can't be easily moved by the user before taking them into account in my mapping. If they are fixed solid shelves, you will likely have to use more sensors, treating each shelf as its own chamber.

However, -80C, despite their fixed shelves, have such simple conduction –based cooling systems, and stay closed so much of the time, that you may find this level of complexity unnecessary. Play around and map a -80 with a whole bunch of sensors and you will see there isn't much variability in those environments. And yes, put a mapping sensor near the controlling sensor – it makes auditors happy even though it doesn't always seem useful.☺

When utilizing monitoring devices to control air handling equipment for an open space like a warehouse, what's a proper method? For example, a warehouse has 4 separate monitoring devices installed in various locations throughout the warehouse. Do you take

I would recommend that you use one set of devices to control your warehouse and an entirely different set of devices to monitor your warehouse. Your control devices should be placed by HVAC engineers to optimize your system so that it cools and heats efficiently and is properly balanced to the expected loads.
Then map your warehouse and place your monitoring sensors based on the results of your mapping study. If you just place control sensors and use them for monitoring you will only see data that says you are in control – meanwhile, your product will be too cold or too hot.☺

Does your webinar cover current regulatory requirements for warehouse temperature mapping in the webinar?

I refer to them, but that isn't the purpose of the webinar. This webinar is to help you learn where to place sensors. Basically, the regulators and auditors want to see that you have mapped, ideally twice during each of the seasonal extremes. They will want to see a nice density of mapping sensors, presented in an executed protocol and report. But the regulations will just tell you to "validate your HVAC system" and "map your warehouse." You won't get what you need to know and do from the regulations.☺

 

Author

Paul Daniel

Senior Regulatory Compliance Expert

Paul Daniel is the Senior Regulatory Compliance Expert at Vaisala. He has worked in the GMP-regulated industries for over 20 years helping manufacturers apply good manufacturing practices in a wide range of qualification projects. His specialties include mapping, monitoring, and computerized systems.

At Vaisala, Paul oversees and guides the validation program for the Vaisala viewLinc environmental monitoring system. He serves as a customer advocate to ensure the viewLinc environmental monitoring system matches the demanding requirements of life science and regulated applications.

Paul also shares his GMP experience through regular blog contributions, webinars, and seminars around the world. Paul’s expertise in the demanding GxP world is applicable to any industry where measurement is critical to product quality. Paul is a graduate of University of California, Berkeley, with a bachelor's degree in biology.